Open Records Request

Getting Started

  • Before starting the form, please read the instructions for how to submit an Open Records Request.
  • ​Forms that do not comply with these instructions are considered incomplete.
  • You must include all of your contact information.
  • You must describe how you are a resident of the Commonwealth.
  • You must detail which records you want to inspect.
  • You must indicate if your request is for a commercial purpose as described in the instructions and in Kentucky statute.

Defining Open Records

  • Kentucky Revised Statute (KRS) 61.870 and the Open Records Act (ORA) define a public record as "all books, papers, maps, photographs, cards, tapes, discs, diskettes, recordings, software, or other documentation regardless of physical form or characteristics, which are prepared, owned, used, in the possession of or retained by a public agency."​

  • KRS 61.878 specifically itemizes a number of exclusions to which public records may be disclosed. Requested records will be provided in accordance with these exclusions and in accordance with the opinions of the Kentucky Attorney General.

Processing your request

  • Pursuant to KRS 61.870 to 61.884, the public is notified that, as provided herein, KHC's public records are open for inspection by any person upon a written and signed application to the official custodian of the public records. Records may be inspected from 8:30 a.m. to 4:30 p.m. Monday through Friday each week, except holidays, or sent to the applicant by mail. Assistance in completing the application form will be provided by an employee upon request.
  • Applicants for the inspection of public records shall be advised of the availability of the records requested for inspection, and shall be notified in writing not later than five (5) business days after receipt of an application for inspection.
  • To cover administrative costs, a charge of $.10 per copy may be charged for all reproductions; copies of records not in written form (photographs, maps, material stored in computer files or libraries, etc.) shall be furnished on request, upon payment of a charge equal to the actual cost of producing copies of such records by the most economic process not likely to damage or alter the record.

Before you submit a ticket:

  • Please refer to the attached Open Records Request Instructions provided in the attachment section.